ERP or Enterprise Resource Planning is a globally popular software that helps your business with the different challenges that it may encounter. For your business to grow more successful, the right ERP you will choose should be a great tool at your disposal. Here are 6 criteria you need to select the right ERP for you.
#1: Business Requirements
You must know what you need the ERP for and do a list of these requirements you need to know before choosing the right ERP. You can do things to help you in choosing: talk to your staff, listen to your management, and also your customers. When every thought is written, then prioritize the entire list. Reach to an agreement as to which requirements are absolutely needed. The next priority should include not necessary things but can improve the situation of your company and any other features you may have that is included in your chosen ERP are just bonuses.
#2: Management Support
This criterion is a must have since a part of this team will be of control of the chosen ERP. Even if the best ERP was chosen for your company; the management’s support for the decision is a must. The management’s support is not just earned from their approval but also from the enthusiasm they are giving to the decision. A manager’s support is crucial since they mostly decide whether to use a new ERP or stay with your own system and whatever they chose to do, their support is mainly what makes a software tool stay.
#3: User Support
Your staff and customers and other business partners will be the users of your chosen ERP. Gain their support by ensuring their needs and desires are included in the requirements list. Those users, wherever they work, will have much to gain through the success of your ERP implementation. Provide these users support by giving them proper training and seminars on how to use the new ERP system. Make certain they know they will have support helping them through the needed changes. In return, they will support your efforts to use and benefit from your new ERP. Make sure here that the documentation users will need is available when and where needed by users and is of sufficient quality to meet their needs.
#4: Functional Requirements
Every business has certain requirements that need to be satisfied in terms of its function to make it a worthy ERP software. If your business sells products or services, then your chosen ERP should have a feature that focuses on sales orders, etc. If your business operates in multiple countries around the globe, your ERP should have multiple currencies and could understand multiple languages.
If your chosen ERP’s features have nothing to do with your company’s line of work, then that decision you made was just a mistake.
#5: Integration with Existing Systems
Most businesses that want to get an ERP consider the fact their other existing system should be integrated into the chosen ERP and if a certain ERP cannot do that, that software is out of the question. Now, how will those systems integrate with ERP? Almost always, there are common data elements. Can ERP read and use the existing data in that other system? Should your existing data remain and keep the compatibility of the separately updated data in your system?
Basic integration tools such as files with .csv formats for data updates should be present which is inefficient and ineffective for daily use. The new ones are web services and XML files that are used by systems to transfer data between systems quickly. Other companies make use of electronic data interface or EDI to do company-to-company data sharing so their chosen ERP most likely has that feature.
#6: Technology and Scalability
These concerns apply to the software used to develop your ERP system and to the hardware in both domains. You might not like an ERP software that has outdated features or ridiculously advanced features that your company may not able to harness the chosen ERP to its maximum capacity. At the very least, an ERP company provider should have a history of accomplishments done in keeping their technological developments up to date and is able to maintain that trend.